Administrative Assistant - Orlando, FL (32801)

This is your opportunity to join AXIS Capital a trusted global provider of specialty lines insurance and reinsurance.

We stand apart for our outstanding client service, intelligent risk taking and superior risk adjusted returns for our shareholders.

We also proudly maintain an entrepreneurial, disciplined and ethical corporate culture.

As a member of AXIS, you join a team that is among the best in the industry.

At AXIS, we believe that we are only as strong as our people.

We strive to create an inclusive and welcoming culture where employees of all backgrounds and from all walks of life feel comfortable and empowered to be themselves.

This means that we bring our whole selves to work.

All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin or ancestry, citizenship, physical or mental disability, age, marital status, civil union status, family or parental status, or any other characteristic protected by law.

Accommodation is available upon request for candidates taking part in the selection process.

How does this role contribute to our collective success? This role reports directly to the leaders of the International Reinsurance and Global Credit & Surety teams.

It enables seamless team coordination by managing calendars, travel, and internal communications such as meeting prep and documentation.

It enhances team efficiency, supports strategic priorities, and contributes to a professional, organized, and collaborative work culture.

What will you do in this role? Administrative Support Manage calendars and schedule meetings across time zones, following established procedures.

Coordinate travel arrangements using the company's travel booking system.

Prepare and format documents, reports, and presentations using standard templates.

Submit and track expense reports using Concur.

Stakeholder & Team Coordination Serve as a point of contact for internal team members and external partners ensuring effective communication and professionalism.

Support the planning of team meetings and events by booking rooms, preparing materials, and coordinating logistics.

Liaise with departments such as HR, Finance, and Facilities to ensure smooth administrative processes.

General Office and Operational Support Maintain organized filing systems (electronic and physical) for easy access to team documents.

Track and follow up on routine deadlines and deliverables.

Assist with logistics for conferences and internal events as needed.

Provide reception coverage and support visiting team members when required.

You may also be required to take on additional duties, responsibilities and activities appropriate to the nature of this role.

About You: We encourage you to bring your own experience and expertise to the table, so while there are some qualifications and experiences, we need you to have, we are open to discussing how your individual knowledge might lend itself to fulfilling this role and help us achieve our goals.

What you need to have: 24 years of experience in an administrative or office support role.

Strong organizational and time-management skills.

Proficient in Microsoft Office Suite;.

Professional communication skills and attention to detail.

Ability to follow established procedures and escalate issues when needed.

What we prefer you to have:

Experience with Concur is a plus.

Role Factors: In this role, you will typically be required to: Be in the office a minimum of 3 days per week What we offer: You will be eligible for a comprehensive and competitive benefits package which includes medical plans for you and your family, health and wellness programs, retirement plans, tuition reimbursement, paid annual leave, and much more.